Profit making is the aim of any business, and that
can only be done when you cut cost. The easiest way as a business venture to
cut cost in modern times is by deciding to go paperless. Going paperless will
be advantageous for the business in many ways than you can imagine. Firstly, it
will help you put all your operations in one folder, thus helping you cut cost.
Secondly, it is also good for the environment. Whether you are just starting or
you have been in the business for long, going paperless comes with a lot of
benefits.
How
to go paperless?
Sometimes switching over to a paperless office seems
a bit complex; however, with the development of certain apps, switching to a
paperless office has become easier. Your usage of paper gradually declines when
you start making use of these applications.
Google
Drive
This is one of the landmark apps over the years. It
is an online store that allows creating new files at your convenience. One of
the best features of this app is that documents can be edited and formatted by
anyone without printing the documents out. It helpsbusiness ventures in that it makes it possible for employers
and employees keep up with development and updates at work without going
through the stress of attaching files to mail being exchanged back and forth
between one another.
Dropbox
Paper
This is another storage site like Google Drive,
created to make you save up your documents and resources. It is quite unique
from Google Drive as it does not allow collaborative work.
Dropbox has developed a tool in recent times to
manage documents. Like Google Drive, it
is one of the easiest ways to manage yourdocuments on the go.
Scanbot
Getting used to working without paper might seem a
difficult process for people just starting. They tend to find a way to make use
of paper or even save them up.
All you need to make use of Scanbot is the camera of
whether your iOS and Android phones. Store all of your documents and files
covering your workspace as PDF in an online storage system such as Google
Drive, or DropBox.
GoodNotes
This is one example of a notebook app. This app is
an advancement on the to-do list app. When you are faced with saving and
structuring your work, the notebook app can be of valuable assistance to you.
You can start a notebook based on sub-lists and theme in different notebooks.
It saves us the luxury of time, as it keeps the information needed within our
grasp, and it also helps us start or finish notes on a topic when it is
suitable for.
Take, for instance, having a notebook tagged as
'House' where you have a shopping list-type, another with the measurements of
your children (shoe and cloth size), another one where you record the dates of meals
with friends, those present and having a record of the menu.
Or one can also have a notebook tagged as
"Gifts" in which you class all your ideas that would please everyone,
but also what you offered the previous Christmas to your cousin or your brother-in-law.
It should be noted that in the notebook application,
it is not only meant for text, pictures, and even a sound note if you are
driving can also be stored.
Some notebooks can be shared with others when you
have a common interest.If you like to take notes all the time, this app can
be beneficial. Let us examine the GoodNotes as a contact point for other
notebooks. This notebook offers devices the feeling of using a paper —
allowing you to possess handwritten notes in different forms such as PDF,
PowerPoint, Word documents, and in a photo. GoodNotes possess loads of benefits
apart from being a piece of paper on a device.
The apps' interface consists of
tools for illustrating, handwriting, shape making, highlighting, inserting sound
notes, and pictures. GoodNotes also possess in its arsenal loads of paper
formats for you to take notes on. So if you are contemplating how you will
write with a musical staff, grids, lines or blank styled pages, GoodNotes is the best
option for you. You can also design your paper format
based on your taste when making use of GoodNotes.
Following this discussion, one can say that a
notebook app will make you stay away from paper.
QuickBooks
One of the most important thing about every business
organisations is that they all keep track of their finances.
Companies now make use of modern accounting
applications to keep records.
One of such apps is Quickbook. This is an app for
keeping track of your finances and it offers multiple solutions for record
keeping issues.
Monitoring your expenses, sitting out invoices,
making payment online and saving the receipt are some of the features of
QuickBooks. Another important feature of this app is that it helps you to
verify your business statement of account at your convenience. QuickBooks is
also used to provide report and review on the financial activities of an
organization as a result of the array of data it stores.
DataScope
This is an app designed specifically for business
ventures looking to go paperless. All you need is a smartphone or tablet to
starting working with this app to make work orders, certification, and reports.
This app also functions effectively without the use of the internet. It helps
to store data. Your documents can be stored and organized in a single folder
online to cut usage of paper.
The
calendar app
Although people tend to find it very difficult to
abandon their faithful paper diary and its inseparable mechanical pencil with
eraser for its electronic version. However, once the eye is used to the
presentation, the app calendar is a marvel: it allows you to note everything in
one place (personal or professional agenda), to easily move an appointment, to
add all the facts (and to find them: address, even map of the district, code
...). The agenda is available everywhere, and it reminds you of your
appointments in advance, those that are recurring (very useful for birthdays!)
And most importantly, it can be shared. Your spouse can no longer pretend to
have forgotten your cadet's appointment at the dentist's - or your best friends
dance show: if you shared the event with him,
To-do
list application
The famous for doing list (or to-do list) has its
modern version. Forget the post-it notes and other scribbled and crumpled
papers at the bottom of your bag. To better organize your time, nothing like
planning and prioritizing what you have to do. As for the agenda, the app
reminds you of your deadlines. It is possible to make lists by themes or
targeted on a specific event which allows to cut a project or a goal into
several sub-actions - and not do not forget anything. A real job of the project
manager! Not to mention the most enjoyable function in a list: the ability to
block a task as soon as it is completed.
Conclusion
The following apps listed above can assist us in our
lives and businesses to reduce
the usage of paper to save costs and increase profits.
These apps are ready to assist you to switch from a paper-based style to a
paperless work swiftly.
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